Job Details

Job Summary

The Inventory Specialist is responsible for providing inventory and office services by implementing administrative systems, procedures, and policies, and monitoring of administrative projects.

Job Responsibilities

• Receiving, entering and managing inventory and its associated paperwork.
• Procurement of parts and materials as needed to complete in-field work for sites, including scheduling shipments for proper arrival dates.
• Oversee all aspects of office orders including inventory and maintenance of inventory. Anticipating needed supplies; placing and expediting orders; verifying receipt of supplies.
• Manage incoming parts paperwork and data entry for all O&M sites with the assistance of the appropriate Site Supervisor.
• Manage inventory transactions utilizing Great Plains Accounting software and reconcile again O&M service reporting software to ensure proper accountability for inventory used and received.
• Perform regular cycle counts / audits of physical on-hand inventory and perform accurate reconciliation against accounting and service reporting software.
• Prepare month-end reports of inventory consumption for submission to accounting for monthly customer invoicing.
• Prepare and mail all UPS / Fed Ex Packages. Sort and distribute incoming mail as needed.
• Preparing service and maintenance documentation as needed for in-field technicians.
• Coordinate routine office maintenance and cleaning with outside vendors.
• Establish, maintain, and update filing systems.
• May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specified projects, as required.
• Other Duties as assigned.

Requirements

Experience and Qualifications

• HS diploma or GED equivalent required.
• Three (3) five (5) years of functional administrative preferred.
• Must be an analytical thinker with the ability to resolve complex issues and manage tight deadlines and be able to perform under rapid change.
• Requires exemplary organizational skills and extreme attention to detail.
• Microsoft Dynamics or other ERP experience beneficial.
• Extensive knowledge in Word, Excel and Outlook and the ability and willingness to learn new software applications if needed.
• Self-starter with a drive for continuous improvement of the business operations.
• Excellent communications skills both verbal and written, detail-oriented, the ability to multi-task, and most importantly, the ability to work well in a team.
• Demonstrates openness to change, flexibility, and adaptability.
• Express willingness to step out of the box to assist other teams to meet and overcome challenges for the company.
• Experience with and understanding of general accounting practices is strongly preferred.

Physical Requirements

• Sitting for extended periods of time working on a personal computer.
• Occasionally lifting weights of fifty (50) pounds or less.
• All proper PPE must be worn when entering the shop.
• Ability to complete basic safety training as required.