Job Details

District PEIMS Data Coordinator

Under moderate supervision, coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.

Qualifications:

Some college preferred

PEIMS certification or TEA training (preferred)

Deep understanding of PEIMS and Texas reporting requirements

Strong knowledge of student information systems and data processes

Ability to interpret laws, policies, and technical guidance

Exceptional attention to detail and problem-solving ability

Strong interpersonal skills with the ability to train and support staff

Ability to manage deadlines in a high-stakes, compliance-driven environment

Experience: 35+ years of PEIMS, student data, or school district data systems experience

Experience with TSDS (Texas Student Data System) strongly preferred

Leadership or supervisory experience preferred

Major Responsibilities and Duties:

1. Data Leadership & Compliance:

Direct and oversee all PEIMS submissions (Fall, Mid-Year, Summer, Extended Year)

Ensure full compliance with Texas Education Agency (TEA) requirements and timelines

Monitor data accuracy across student, staff, finance, and program records

Interpret and implement updates to PEIMS Data Standards and state law

Oversee attendance accounting in alignment with the Texas Student Attendance Accounting Handbook

2. Systems Management:

Serve as the district lead for the Student Information System (SIS) and PEIMS-related platforms

Coordinate with technology staff to maintain system integrity, security, and integrations

Develop validation processes, error-check protocols, and submission checklists

Oversee year-end rollover and system transitions

3. Training & Capacity Building:

Train campus registrars, secretaries, counselors, and administrators on PEIMS coding and procedures

Provide clear, practical guidance tailored to a rural district's staffing realities

Build user-friendly systems and expectations that promote accuracy at the point of entry

Serve as liaison with the regional Education Service Center (ESC) and TEA

4. Accountability & Decision Support:

Provide leadership with timely reports on enrollment, attendance, special programs, and trends

Translate data into insights that support staffing, scheduling, and funding decisions

Support state and federal accountability measures through accurate reporting

Lead and coordinate responses to audits and data validations

5. Collaboration & District Impact:

Work closely with principals, business office, HR, and special programs

Foster a culture of shared ownership of data quality

Support district initiatives by aligning data systems with instructional goals

Communicate complex requirements in a clear, supportive, and solutions-oriented manner

Working Conditions:

Office-based with frequent computer use

Regular travel between campuses (typical in rural districts)

Occasional travel for ESC/TEA training

Extended hours during submission windows

Preferred Leadership Traits:

Calm under pressure during submission deadlines

Detail-oriented but able to see the big picture

Service-minded and supportive of campus staff

Proactive communicator and problem solver

Ethical, confidential, and highly reliable